Receptionist

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Our client is seeking a polished, service‑oriented Receptionist to serve as the face of a global investment office. This is a high‑touch, white‑glove front‑of‑house role combining reception, office coordination, and administrative support across teams. The ideal candidate is professional, detail‑oriented, and thrives in a client‑facing environment with high standards and strong hospitality expectations. Hours are 8:00am-5:00pm with an hour lunch, and the role is fully onsite five days per week.

Key Responsibilities:

• Serve as the primary front‑of‑house contact, greeting guests and maintaining a polished reception experience
• Manage guest registration, security clearances, and visitor tracking
• Answer and route incoming calls with professionalism and discretion
• Maintain reception area, coat closet, and common spaces to firm standards
• Coordinate conference room bookings and meeting logistics, including catering and setup
• Manage mail, deliveries, courier requests, and shipping coordination
• Oversee office supplies, pantry, and wellness station inventory
• Support administrative teams by providing backup coverage and assisting with overflow work
• Assist with event coordination and internal engagement initiatives
• Partner with Office Management and Facilities to support day‑to‑day operations
• Maintain accurate records for subscriptions, vendor coordination, and internal systems

Qualifications:

• 3-5+ years of experience in reception, office coordination, or administrative support
• Background in financial services or corporate environments preferred (hospitality also strongly considered)
• Strong customer service mindset with polished, client‑facing demeanor
• Excellent communication and interpersonal skills
• High attention to detail and organizational skills
• Ability to multitask and prioritize in a fast‑paced environment
• Proactive, dependable, and solutions‑oriented mindset
• Comfortable supporting a team and stepping in where needed
• Proficiency in Microsoft Office and office systems

Compensation/Benefits:

• Up to $80K-$95K base salary + discretionary bonus
• Medical, dental, and vision benefits (multiple plan options)
• 401(k) plan
• PTO and sick leave package
• Fully onsite schedule in a high‑touch, client‑facing environment
• Collaborative team structure with strong support and training

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