Administrative Assistant
About the Role
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Our client, a Global Real Estate Investor and Manager, is seeking to hire a Temporary Administrative Assistant to provide extended leave coverage, starting ASAP through August 2026, on-site at one of their Property Management offices in Midtown East, Manhattan.
Hours are 8/8:30am-5/5:30pm daily, requiring five days on-site. The Administrative Assistant will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area, supporting multiple people. Pay rate up to $30/hour.
RESPONSIBILITIES:
- Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
- Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.
- Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.
- As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
- Manage, organize, and distribute record drawings and specification binders.
- Assist in preparing presentations.
- Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
- Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
- Create, update, and maintain departmental databases when appropriate.
- Complete special projects to support assigned area.
- Prepare and process expense reports.
- Maintain office and kitchen supply inventory.
- Prepare both internal and external mail, including special handling packages and mailing lists.. Distribute mail and faxes as needed.
EXPERIENCE:
- Two years of experience in an administrative role in professional office environment.
A1464303NY-Temp_1782410808
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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