Foundation Coordinator

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Our client, a leading global investment firm, is seeking a Temporary Foundation Coordinator to provide administrative and operational support to its charitable foundation. This role is responsible for supporting day-to-day operations, platform administration, communications, logistics, and program execution. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple workstreams in a fast-paced environment. This role starts asap (as soon as we can find the right person) with a contract through early December 2025. The standard daily hours are 9am-5pm with a 30-minute lunch break. This is a hybrid role, onsite Mondays-Thursdays, remote Fridays. The hourly pay rate is up to $45.00/hr DOE.

Responsibilities:

• Build and manage event and campaign pages on employee engagement platforms, ensuring timely and accurate publication
• Manage intranet content for firmwide charitable and volunteer initiatives
• Maintain SharePoint, Box, and other shared repositories for program documentation, photos, and resources
• Coordinate internal and external meeting scheduling
• Manage volunteer event logistics, including inventory tracking, ordering, and distribution of program materials
• Support nonprofit relationship management and follow-up tracking
• Coordinate logistics for volunteer activities, including venue reservations, conference room scheduling, and catering arrangements
• Draft communications, including campaign announcements, event descriptions, and program updates
• Manage event reminder communications, calendar holds, and employee outreach for volunteer and fundraising initiatives
• Track data and maintain documentation across multiple foundation programs
• Provide general administrative and operational support to ensure successful program execution

Qualifications:

• Bachelor’s degree required
• A minimum 1-3+ years of experience in program administration, event coordination, operations, nonprofit support, or a related field
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines while maintaining a high degree of accuracy
• Strong problem-solving skills and the ability to learn new systems and processes quickly
• Excellent written and verbal communication skills
• Collaborative, proactive, and service-oriented approach
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint
• Experience with SharePoint, Box, employee engagement platforms, or content management systems is a plus
• Comfortable leveraging technology, AI, and automation tools to improve efficiency and streamline processes
• Self-starter with strong ownership, follow-through, and project coordination skills

About the Opportunity:
This is an excellent opportunity to support a mission-driven foundation focused on community engagement, workforce development, and charitable initiatives. The role offers exposure to event management, employee engagement programs, nonprofit partnerships, communications, and foundation operations within a highly respected global organization.

A1465216NY-Temp_1783524201

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