Executive Assistant
About the Role
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Our client is seeking a highly organized, proactive Executive Assistant to support a senior leader within the Development team at a leading real estate firm. This is a high‑visibility, fast‑paced support role requiring strong calendar ownership, attention to detail, and the ability to manage a highly dynamic, ever‑changing schedule. The ideal candidate is polished, dependable, and thrives in a demanding environment supporting a senior executive. Hours are typically 9:00am-6:00pm and the role is fully onsite five days per week with flexibility as needed.
Key Responsibilities:
- Provide high‑level executive support to an EVP within the Development team
- Manage a highly complex and constantly shifting calendar with strong prioritization
- Coordinate domestic and international travel, including detailed itineraries
- Process expense reports and liaise with finance teams
- Coordinate meetings, conference rooms, and logistics across internal and external stakeholders
- Assist with event planning, client engagements, and networking activities
- Serve as a point of contact for new hires, technology setup, and office coordination
- Prepare presentations and materials, including formatting and binding documents
- Maintain organization across communications, schedules, and workflows
- Assist with ad hoc administrative and project-based work
Qualifications:
- 3-5+ years of Executive Assistant experience
- Strong calendar management experience in high‑volume environments
- Experience in corporate or professional services environments preferred
- Excellent organizational skills with strong attention to detail
- Strong written and verbal communication skills
- Professional, polished demeanor with strong interpersonal skills
- Ability to multitask and manage competing priorities
- Proactive, solutions‑oriented mindset
- Bachelor’s degree required
Compensation/Benefits:
- Up to $110K base salary + discretionary bonus
- Medical, dental, and vision benefits (dependent coverage available)
- 401(k) with employer match
- HSA/FSA options
- Commuter benefits (up to $260/month)
- Wellness program incentives and reimbursements
- Employee Assistance Program and health advocacy services
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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