Executive Assistant

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Our client is seeking a highly polished, proactive Executive Assistant to support senior leaders within the Private Equity team of a global investment organization. This is a high‑touch, team support EA role requiring strong calendar management, discretion, and the ability to anticipate needs in a fast‑paced environment. The ideal candidate is detail‑oriented, organized, and confident handling sensitive information while operating independently. Hours are generally 8:45/9:00am-5:00pm with flexibility as needed, and the role follows a hybrid 4/1 schedule.

Key Responsibilities:

• Provide executive‑level administrative support to Managing Directors and broader team members
• Manage complex calendars with competing priorities and frequent changes
• Coordinate domestic and international travel, including detailed itineraries
• Plan and execute meetings, events, and offsites, including logistics and materials
• Serve as a point of contact for internal teams and external stakeholders
• Perform general office support including document preparation, catering, and guest coordination
• Greet visitors and maintain a professional, high‑touch office experience
• Proactively anticipate needs and improve workflows and processes
• Support special projects and team initiatives as needed
• Troubleshoot issues and manage tasks independently with minimal oversight

Qualifications:

• 5-6+ years of Executive Assistant experience, ideally within financial services
• Experience supporting senior leaders (Managing Director level preferred)
• Strong calendar management and organizational skills
• Excellent attention to detail and ability to multitask
• Strong written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proactive, solutions‑oriented mindset
• Ability to operate independently in a fast‑paced environment
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $115K-$120K base salary + discretionary bonus
• 100% employer‑paid medical, dental, vision, and life insurance
• 401(k) with up to 6% employer match
• PTO package
• Hybrid schedule (4 days onsite, 1 remote; flexibility as needed)

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