Project Coordinator

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Our client is seeking a highly polished, detail‑oriented Project Coordinator to support a senior consultant within a leading global executive search firm. This is a client‑facing, project‑driven support role that blends executive assistant responsibilities with search coordination and high‑level client delivery. The ideal candidate is organized, professional, and thrives in a fast‑paced, service‑oriented environment with strong attention to detail. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite.

Key Responsibilities:

• Provide high‑level project and administrative support to a senior consultant
• Manage complex calendars, scheduling, and prioritization across clients, candidates, and internal stakeholders
• Coordinate high‑volume, confidential executive search interviews and meetings
• Serve as a key point of contact for client and candidate communications
• Prepare job status reports and track search progress
• Proofread and finalize presentations, reports, and client deliverables
• Coordinate domestic and international travel logistics
• Maintain and update CRM/database systems
• Assist with document preparation using Word and PowerPoint
• Partner with internal teams to ensure successful execution of search processes
• Manage multiple projects from start to finish with strong attention to detail

Qualifications:

• 5-7+ years of Executive Assistant, Project Coordinator, or similar support experience
• Experience in professional services (consulting, executive search, legal, finance) strongly preferred
• Strong calendar management and organizational skills
• Excellent attention to detail, especially in written materials and client deliverables
• Strong written and verbal communication skills
• High level of professionalism and executive presence
• Ability to multitask and manage competing priorities
• Proven ability to manage projects from start to finish
• Strong interpersonal skills with client‑facing experience

Compensation/Benefits:

• Up to $100K base salary + paid overtime + discretionary bonus
• Medical, dental, and vision benefits (partial employer covered)
• 401(k) with employer match + profit sharing
• PTO package
• Parental leave (16 weeks fully paid)
• Backup care benefits and wellness programs
• Hybrid work schedule (2-3 days onsite)

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