Executive Assistant

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Our client, a private equity investment and management firm located in New York City is looking for a Temporary Executive Assistant to join their team. This position will start ASAP and requires a commitment of 2-3 months with flexibility to extend. In office schedule is 4 days in, 1 day from home with the hours of 8am – 6pm with flexibility for overtime. Compensation is $47 – $55/hr DOE.

Responsibilities:

• Work directly with the primary executives to organize and leverage their time effectively, managing complex business and personal calendars and reviewing daily appointments.
• Professionally interact with internal stakeholders and external counterparties, including investors, platform company executives, vendors and public agencies
• Schedule and organize internal and external meetings, video calls, and appointments; create agendas, and prepare and distribute meeting materials
• Coordinate comprehensive travel arrangements, providing detailed itineraries
• Process expenses to ensure proper tracking against budget
• Coordinate events, including quarterly board meetings and dinners, periodic conferences and larger gatherings, and quarterly team off-sites and other culture-building events, owning the planning, organizing, and execution of major projects
• Professionally answer phone calls and emails; create and send correspondence
• Own vendor management processes
• Drive projects through completion with strong follow-through
• Support office operations initiatives
• Assist with office build-out projects over the next 6-12 months

Qualifications:

• 5+ years’ experience as an Executive Assistant to an executive-level professional with a background in private equity, professional services, startup or similar fast-paced environment preferred
• Bachelor’s degree required
• Possess strong interpersonal skills and the ability to build relationships with stakeholders, including team members, Executive Committee / Board members, and external vendors
• Demonstrate a proven ability to handle confidential information with discretion, adapting to various competing demands and demonstrating a high level of service and response
• Maintain meticulous and thoughtful communication skills; excellent writing and editing abilities
• Have experience proactively and efficiently managing multiple projects to varied timelines and budgets
• Naturally show stellar organizational skills and attention to detail
• Demonstrate a proven ability to prioritize and solve complex problems, using an adaptable and collaborative approach to work

A1466510NY-Temp_1784054538

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