Project Coordinator

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Beacon Hill has partnered with a long-standing client in downtown Chicago in hiring a Project Coordinator to start immediately! This newly created role will support high-impact construction projects by keeping teams aligned, organized and on schedule.

Responsibilities:

• Support Project Managers with the coordination of active construction projects from pre-construction through closeout
• Track project timelines, milestones, and deliverables to ensure schedules are maintained
• Maintain and update project schedules, logs, and documentation in project management systems
• Coordinate communication between field teams, subcontractors, vendors, and internal stakeholders
• Schedule and organize project meetings, including preparing agendas and capturing meeting notes
• Follow up on open items, action steps, and pending deliverables to keep projects moving forward
• Assist with procurement activities including tracking submittals, RFIs, change orders, and material deliveries
• Maintain accurate records of contracts, permits, drawings, and project documentation
• Help track project budgets, invoices, and expenses in coordination with accounting or finance teams
• Monitor compliance with project requirements, safety protocols, and company procedures
• Assist with project reporting, including status updates, progress reports, and client-facing summaries
• Identify scheduling or coordination issues and escalate risks or delays to the Project Manager
• Coordinate project closeout activities, including final documentation, punch lists, and turnover materials

Requirements:

• 2+ years of experience in a project coordination or administrative role within construction or a related industry
• Highly organized with strong attention to detail and ability to manage multiple projects simultaneously
• Excellent communication skills, both written and verbal, with ability to work cross-functionally
• Proficiency with project management software (Procore, Bluebeam, Primavera, MS Project, or similar)
• Advanced skills in Microsoft Office (Excel, Word, Outlook)
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Problem-solving mindset with a proactive, follow-through approach
• Comfortable working with field teams and construction personnel
• Bachelor’s degree preferred; equivalent experience in construction or project coordination considered

A1466767CHI_1784171260

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