Legal Assistant/Receptionist

Legal Administrative Assistant / Receptionist

Position Summary
Seeking a Legal Administrative Assistant/Receptionist to provide administrative and front-desk support in a professional legal environment, with a focus on supporting attorneys and paralegals in a Bankruptcy Practice Group. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage confidential information while delivering excellent client service.

Key Responsibilities

• Answer and direct incoming calls, greet clients and visitors, and provide general office support.
• Manage attorney calendars, schedule meetings, hearings, depositions, and other case-related events.
• Prepare, proofread, edit, and file legal documents, correspondence, and reports.
• Maintain electronic and physical case files and filing systems.
• Support bankruptcy case administration, including tracking deadlines, hearings, court filings, and case status updates.
• Manage docketing and calendar systems, ensuring court deadlines and reminders are accurately maintained.
• Coordinate communications with clients, courts, trustees, creditors, and opposing counsel.
• Assist with electronic filing, document management, billing, timekeeping, mail processing, and travel arrangements.
• Maintain Excel spreadsheets, creditor lists, mailing lists, and case-tracking reports.
• Prepare mail merges for notices, correspondence, labels, and other case-related communications.
• Handle special projects and other administrative duties as assigned.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 2+ years of administrative, legal assistant, or related office support experience.
• Prior law firm experience preferred; bankruptcy experience strongly preferred.
• Experience with docketing, calendar management, and deadline tracking.
• Strong proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Experience with mail merges, document preparation, and filing systems.
• Familiarity with court filing procedures and e-filing preferred.
• Exceptional organizational, communication, customer service, and proofreading skills.
• Ability to maintain confidentiality and work independently in a fast-paced environment.
• Notary commission (or ability to obtain one) preferred/required based on state requirements.

Ideal Candidate

• Professional and polished with strong client-facing skills.
• Comfortable supporting multiple attorneys and managing competing priorities.
• Detail-oriented with experience handling legal documents, deadlines, and confidential information.
• Proficient in Microsoft Office and capable of learning new legal and case management software quickly.