Executive Assistant

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Our client, a higher education/student services organization, is seeking an Executive Assistant to the Executive Director for a 3-6 month temporary assignment with potential for permanent hire. This onsite role is based in Waltham, MA and pays $35/hour. The position will begin at 10-15 hours per week through early August, increasing to 30-35 hours per week, with a Monday-Friday schedule and early release on most Fridays. This is an excellent opportunity to support senior leadership within a highly visible, mission-driven campus organization. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities:

• Provide executive support to the Executive Director and leadership team
• Manage complex calendars, meetings, and scheduling
• Serve as a primary point of contact for students, alumni, campus partners, and visitors
• Coordinate departmental events, programs, and alumni engagement initiatives
• Prepare presentations, reports, agendas, and meeting materials
• Process invoices, reimbursements, and other financial transactions
• Manage travel arrangements, expense reporting, and event logistics
• Maintain databases, records, and administrative systems
• Support special projects, strategic planning initiatives, and process improvements

Qualifications:

• Prior Executive Assistant or senior administrative support experience
• Exceptional written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Experience supporting senior leaders or executives
• High level of professionalism, discretion, and confidentiality
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides)
• Experience with Canva or similar design tools preferred
• Ability to work independently and anticipate organizational needs
• Strong customer service and relationship-building skills with diverse stakeholders

A1467061HP_1784300057

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