Administrative Floater
About the Role
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Our client, a global private equity and investment advisory firm based in Manhattan, is seeking a Temporary Admin Floater to join their pool of candidates for any upcoming coverage needs. There is no set start date, as this role will be utilized on an as-needed basis when coverage opportunities arise within the team. The schedule is Monday through Friday, 8:30am-4:30pm, with flexibility for overtime as needed. This position is fully onsite, five days per week. Compensation is $50/hour.
Responsibilities:
- Provide planned and unplanned coverage for EAs during vacation, illness, and peak workload.
- Manage complex calendars, scheduling, and domestic/international travel with accuracy and urgency.
- Support investor-facing meetings, communications, and confidential materials.
- Coordinate closely with various admin teams to maintain consistency and alignment.
- Handle expenses, administrative processes, and daily operational tasks with precision.
- Act as a trusted liaison to internal and external stakeholders.
- Offer ad hoc support for Front of House, reception coverage, and facilities tasks as needed.
- Track actions, decisions, and outstanding items during coverage and deliver clear handovers.
- Work with Facilities to ensure seamless guest experience, meeting room setup, catering, and VIP preparation.
- Maintain high responsiveness, commercial awareness, and strong judgment during fast-paced periods.
Qualifications:
- 5-8+ years supporting senior executives; EA fundamentals must be strong.
- Experience within financial services, advisory, or private equity preferred but not required.
- Highly organized, calm under pressure, and able to operate autonomously with minimal hand‑holding.
- Exceptional communication skills, both written and verbal.
- Discreet, emotionally intelligent, polished, and service-oriented.
- Tech-savvy: Advanced MS Office; familiarity with SharePoint; AI tools (Copilot/ChatGPT) a plus.
- Able to pivot quickly and jump into new responsibilities without hesitation.
A1467082NY-Temp_1784643740
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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