Executive Assistant

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Our client, a top-tier investment firm, is seeking a highly capable Executive Assistant to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.

Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.

Key Responsibilities:

• Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
• Adaptability to support more professionals if the team expands
• Manage phones / messages (a professional point of contact to clients/investors)
• Heavy scheduling / calendar management
• Booking travel (coordinating with travel agency) – domestic and international travel
• Handle expenses – process in a timely manner in accordance with company policy via Concur
• Working with Receptionist to order/coordinate catering for in office meetings when needed
• Assist with restaurant reservations for business meetings when needed
• Processing business visas when needed
• Printing/binding as needed or for meetings
• Setup video conference and presentations for meetings when needed
• Ad hoc projects
• Team player – Required to fill in for other assistants when needed (such as vacation / sick coverage)

Ideal Candidate:

• Must have Bachelor’s Degree
• 3+ years’ administrative assistant experience (in the financial industry ideal)
• Extremely polished, professional, and proactive
• Ability to work in a fast passed environment
• Exceptional communication skills both oral and written
• Strong experience in Microsoft Office (particularly Outlook)
• Familiarity with Concur a plus
• Tech savvy a plus (Will need to learn to use AV systems)
• Ability to work independently and follow through on assignments
• Must be very organized; impeccable attention to detail and the ability to multi-task
• Great attitude / Team player
• Must be flexible with regards to work hours; overtime may be required
• In person office attendance required Monday through Thursday with flexibility on Friday

Team & Culture:

• Join a tight-knit group of ~10 EAs in the NYC office
• Culture is team-first, highly collaborative, and professional
• The executives are thoughtful, respectful, and value partnership
• Office is based in Midtown with a modern, high-energy feel

Compensation/Benefits:

• 75-90K Base DOE + Paid OT + Bonus
• Competitive benefits package

A1468251NY-Temp_1785247452

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