Office Coordinator

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Our client, a philanthropic investment organization located in Manhattan is looking for a Temporary Administrative Office Coordinator to join their team thru 9/27 with flexibility to extend. This position will start ASAP, ideally by the last week of August, and will in office Tues – Thurs with Mon and Fri work from home. Should have flexibility to go in office 5 days as needed. Hours will be 8/9 – 5/6 with flex for OT. Hourly rate is up to $40/hr.

Responsibilities:

• Handle day-to-day office operations and administrative tasks
• Manage office inventory and supplies
• Coordinate with IT vendors and assist with employee IT needs
• Support scheduling and calendar coordination
• Book light travel arrangements as needed
• Assist with meeting preparation and materials
• Support office logistics leading up to New York Climate Week
• Coordinate vendors, deliveries, and maintenance requests
• Help with office events and external meeting logistics
• Assist NYC team members with operational and administrative needs
• Manage conference room scheduling and office space coordination
• Serve as a point of contact for visitors and guests
• Support ad hoc projects and operational initiatives

Qualifications:

• Prior administrative, operations, office management, or office assistant experience
• Calendar management and scheduling experience
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to thrive in a startup, fast-paced environment
• Flexible, adaptable, and proactive approach to work
• Comfortable supporting multiple team members and shifting priorities
• Experience with Microsoft Office, Zoom, Slack, and related tools preferred
• Experience coordinating travel and logistics preferred
• Experience working with IT vendors or supporting technology needs preferred
• Event planning or coordination experience preferred

A1468724NY-Temp_1785435111

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