Office Coordinator

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Our client, a Boutique Law firm in Midtown, Manhattan is looking to hire a Temp to Perm Office Coordinator. The position will be onsite, Monday – Friday, 8:30am-4:30pm with occasional overtime. The temp duration will be approximately 2-3 months ahead of a conversion. 60K-65K perm base, temp rate in line. Overtime eligible when perm.

Responsibilities:

• Greet and assist visitors upon arrival, ensuring guests are comfortable and connected with the appropriate team member
• Answer the firm’s main phone line and direct calls appropriately while taking and delivering messages accurately
• Manage communications related to expected visitors, including documentation and building personnel coordination
• Manage schedules for and prepare/maintain conference rooms for meetings and events
• Maintain kitchen pantries and assist with setup/breakdown of catered events, including loading/unloading dishwashers and cleaning refrigerators
• Monitor, order, and stock office, kitchen, and conference room supplies
• Manage incoming and outgoing correspondence, including emails, mail, and packages
• Keep printers stocked with paper and toner daily
• Run errands as requested
• Communicate with building management regarding office repairs as needed

Qualifications:

• Excellent time management and organizational skills
• Ability to work independently and as part of a team
• Strong written and verbal communication skills
• Capable of setting and meeting priorities and deadlines
• Experience with general clerical tasks and data entry
• 2 – 3 years of administrative or related experience; law firm experience preferred
• Must be able to lift 40 lbs.
• Must be available to occasionally work outside normal business hours for events and office support
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Vocational diploma from a business or office-management training program, or an associate’s/bachelor’s degree preferred

Benefits:

• Firm covers 50% of benefits – medical, dental, vision, 15-20 days PTO depending on exp, unlimited sick, 401 profit sharing

A1468751NY-Temp_1785441747

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