Workplace Experience Coordinator

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Our client, a global professional services firm specializing in commercial real estate located in Manhattan is looking for a Part-Time Temporary Workplace Experience Coordinator to join their team. This position will start September 7th and will operate on an in-office schedule Monday-Friday, 6 hours per day starting at 7:00 AM or 8:00 AM. Compensation is $35/hr.

Responsibilities:

• Register all internal and external visitors with building security and coordinate seating assignments
• Serve as the primary liaison with building management and maintenance teams
• Address office and shared facility issues promptly and professionally
• Oversee cleaning services and manage third-party vendor relationships
• Ensure high-quality service delivery across the office
• Book and manage conference room scheduling
• Optimize meeting space utilization
• Order and maintain office supplies, snacks, beverages, and catering deliveries
• Manage inventory and stock rotation
• Plan and execute office events including happy hours, team dinners, and visitor gatherings
• Coordinate beverage services for meetings
• Handle meeting refreshment setup and cleanup
• Organize office-wide training sessions, fire safety drills, and wellness activities
• Support executive needs and high-profile visitor logistics
• Coordinate with administrative partners across locations

Qualifications:

• 3+ years of experience supporting senior-level management in an office coordination or administrative capacity
• Associate’s degree or equivalent professional experience
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Google Workspace
• Experience with video conferencing platforms
• Strong organizational and project management skills
• Ability to multitask and prioritize effectively under pressure
• High level of professionalism and discretion
• Ability to make independent decisions when handling confidential information
• Demonstrated experience managing vendor relationships
• Experience coordinating facility operations
• Bachelor’s degree or equivalent professional experience in office management, facilities coordination, or related field preferred
• Experience with travel management systems and expense reporting software preferred
• Familiarity with facilities management principles and vendor coordination best practices preferred
• Background in corporate event planning and execution preferred

A1469072NY-Temp_1785853649

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