Events Assistant

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Our client is seeking a highly organized, proactive Events Assistant to support a dynamic Events team within a leading independent investment bank. This is a blended event planning and administrative support role and the ideal candidate is energetic, service-oriented, and thrives in a fast-paced environment where logistics, coordination, and flawless execution are critical. Hours are generally 9:00am-5:30pm with flexibility required around event schedules, and the role follows a hybrid 3/2 schedule.

Key Responsibilities:

• Provide administrative and logistical support to the Events team across internal and external events
• Maintain event calendars, timelines, vendor databases, and event documentation
• Manage event contact lists, RSVP tracking, registration reporting, and attendee communications
• Coordinate travel arrangements for team members, including flights, hotels, and transportation
• Create and manage event itineraries and event logistics materials
• Print and assemble name badges, tent cards, place cards, signage, and event collateral
• Process invoices, expense reports, vendor contracts, and payment tracking
• Coordinate shipping, inventory management, and event supply distribution nationwide
• Research venues, restaurants, entertainment, gifting, catering, and additional event vendors
• Assist with Cvent registration management and event platform administration
• Attend New York-based events and support setup, execution, and breakdown
• Support firm conferences, networking events, holiday parties, leadership meetings, and special projects

Qualifications:

• Bachelor’s degree required
• 2-3+ years of corporate event planning, event coordination, or related experience
• Financial services, legal, consulting, or professional services event experience preferred
• Strong administrative and project coordination skills
• Excellent organizational abilities with exceptional attention to detail
• Strong written and verbal communication skills
• Experience managing multiple projects simultaneously
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Professional demeanor with strong customer service and stakeholder management skills
• Experience with Cvent is a plus
• Ability to work occasional evenings and travel as needed for event support

Compensation/Benefits:

• Up to $85K-$95K base salary + discretionary bonus
• PTO package
• Medical, dental, and vision benefits
• 401(k) with employer match
• Volunteer day benefit
• Hybrid schedule (3 days onsite, 2 remote)
• Stocked office pantry and company-issued technology

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