Office Manager / Executive Assistant
About the Role
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Our client, a leading real estate investment and management company, is seeking an Office Manager to join their Boston team. This is a highly visible role supporting senior leadership while overseeing day-to-day office operations and helping maintain a positive, collaborative workplace culture. Located in Boston’s Seaport District, this opportunity is ideal for an organized, proactive administrative professional who enjoys balancing executive support, office management, and event coordination. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Provide executive-level support to senior leadership, including complex calendar management and travel coordination
- Prepare expense reports, correspondence, presentations, agendas, and meeting materials
- Coordinate meetings, conference calls, catering, and conference room scheduling
- Serve as a primary point of contact for administrative requests and maintain confidentiality
- Oversee daily office operations, supplies, vendors, facilities, and maintenance needs
- Process invoices and maintain administrative records and tracking systems
- Coordinate incoming and outgoing mail, packages, and deliveries
- Plan employee events, team lunches, celebrations, and office-wide activities
- Support employee engagement efforts and contribute to a welcoming office culture
- Partner with building management and internal teams to ensure smooth office operations
Candidate Qualifications
- 3+ years of executive support, office management, or administrative experience
- Strong calendar management and travel coordination experience
- Experience supporting multiple executives and teams simultaneously
- Proficiency with Microsoft Office, Outlook, Teams, Zoom, and Excel
- Experience managing expenses, invoices, and administrative workflows
- Excellent organizational, multitasking, and communication skills
- Strong attention to detail and ability to manage competing priorities
- Comfortable working in a smaller office environment
- Positive, team-oriented approach with a customer-service mindset
- Comfortable working in a dog-friendly office
A1469477CP_1786459138
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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