Property Administrator

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Our client, a global commercial real estate company, is seeking a Temporary-to-Permanent Tenant Services Coordinator in their Edison, New Jersey office. This position will start on August 17th, with the intention of becoming permanent based on performance following a 3-4 month temporary period. Requiring five days/week on-site, hours are 8:30am-5pm daily. Pay rate up to $30.50/hour DOE.

Job Responsibilities:

• Provide comprehensive administrative support to the Property Management Team, including answering phones, responding to correspondence, filing, scanning, and distribution of documents.
• Collect, open, organize, and maintain all property management mail. Distribute building mail to tenants as needed.
• Serve as a professional and responsive point of contact for tenants, vendors, and clients.
• Schedule and coordinate meetings, tenant events, property inspections, and other activities as requested.
• Assist with lease administration activities, including maintaining tenant contact information, tracking tenant insurance requirements, and preparing related reports.
• Learn and utilize Salesforce and Service Edge to assist with onboarding new vendors into the Yardi system.
• Prepare, code, and enter approximately 300+ invoices per month into Nexus for Property Manager review and approval.
• Create and process annual invoices for property expenses.
• Monitor and track monthly invoices to ensure they are submitted and paid accurately and on time, in accordance with invoice due dates.
• Assist with monitoring outstanding invoices and follow up as necessary with vendors, accounting, or the Property Management Team.
• Ensure accurate and timely completion of contract and certificate of insurance information in the applicable contract administration software.
• Track and maintain vendor contracts and certificates of insurance in Yardi, including monitoring expiration dates and following up for updated documentation.
• Maintain organized lease, contract, vendor, insurance, tenant, and other property management files.
• Maintain electronic and physical filing systems to ensure documents are easily accessible and properly retained.
• Assist the Property Management Team with reports, spreadsheets, correspondence, and other administrative projects.
• Monitor office inventory and ensure the property management office is adequately stocked with office, kitchen, and other necessary supplies.
• Assist with maintaining a professional, organized, and welcoming property management office.
• Promote and foster positive relationships with tenants, vendors, clients, and coworkers.
• Maintain confidentiality of sensitive tenants, financial, contract, and property information.
• Provide general administrative assistance to the Property Management Team as needed.
• Perform other duties, responsibilities, and special projects as assigned.

Qualifications:

• Bachelor’s degree in business administration, real estate, property management, or a related field preferred.
• Prior administrative or customer service experience preferred.
• Experience in property management, commercial real estate, accounting, or a related field is a plus.
• Experience with Yardi, Nexus, Salesforce, Service Edge, or similar property management/accounting systems preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks and deadlines.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to give and receive direction and communicate professionally with employees, tenants, vendors, clients, and decision makers.
• Ability to maintain confidential information.
• Professional demeanor and strong customer service skills.
• Ability and willingness to learn new software systems and processes.

A1470263NY-Temp_1786546779

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