Office Administrator/Executive Assistant

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Our client is seeking a highly organized, proactive Office Administrator/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This is a blended EA and Office Management role offering exposure to executive support, workplace operations, investor interactions, and firm-building initiatives. The ideal candidate is service-oriented, detail-focused, and thrives in an entrepreneurial environment where no task is too big or too small. Hours are generally 9:00am-6:00pm with occasional flexibility as needed, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote.

Key Responsibilities:

• Provide executive support to firm leadership, including calendar management and meeting coordination
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and assist with reimbursement tracking
• Support light personal assistant responsibilities, including reservations, family logistics, and scheduling
• Serve as the primary point of contact for day-to-day office operations
• Welcome visitors, investors, and portfolio company executives while ensuring a polished office experience
• Manage conference room scheduling, meeting preparation, audiovisual setup, and catering coordination
• Liaise with building management, vendors, and service providers regarding facilities issues and office maintenance
• Oversee office supplies, kitchen inventory, pantry stocking, and common-space organization
• Support onboarding logistics, workspace setup, and office initiatives as the firm grows
• Assist with firm events, team activities, and special projects
• Identify opportunities to improve administrative processes and operational efficiency

Qualifications:

• 3-5+ years of Executive Assistant, Office Manager, Office Administrator, or related experience
• Bachelor’s degree required
• Strong calendar management, travel coordination, and expense management experience
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and judgment
• Experience working in entrepreneurial or high-growth environments preferred
• Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint
• Resourceful, proactive, and comfortable taking ownership of responsibilities

Compensation/Benefits:

• Up to $90K-$110K base salary + discretionary bonus
• Medical, dental, and vision benefits
• 100% employer-paid coverage for the base healthcare plan
• PTO package
• Hybrid schedule (4 days onsite, Fridays remote)

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