Executive Assistant/Office Administrator

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Our client is seeking a highly organized, proactive Office Administrator / Executive Assistant to serve as the primary administrative and operational support professional within a growing investment management firm. This is a blended Executive Assistant and Office Management role supporting the Managing Partner while overseeing day-to-day office operations for a lean, entrepreneurial team. The ideal candidate is resourceful, self-directed, and comfortable wearing multiple hats in a fast-paced environment where initiative and ownership are highly valued. Hours are generally 8:30am-6:00pm with flexibility for occasional early meetings, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to the Managing Partner, including calendar management and scheduling
• Coordinate domestic and international travel arrangements, including flights, hotels, conferences, reservations, and itineraries
• Support scheduling and administrative needs for the broader investment team
• Assist with investor relations activities, including managing inbound investor inquiries and communications
• Maintain office operations, supplies, inventory, and common areas
• Coordinate building management requests, office vendors, and day-to-day facilities needs
• Manage meeting logistics, conference room preparation, and visitor coordination
• Support fundraising and business development initiatives through administrative and organizational assistance
• Serve as the primary administrative resource for the office
• Handle expense tracking, reimbursements, and operational workflows
• Assist with special projects and process improvement initiatives

Qualifications:

• Bachelor’s degree required
• Prior Executive Assistant, Office Manager, Office Coordinator, or administrative experience preferred
• Open to candidates earlier in their careers with strong administrative aptitude and professionalism
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Resourceful, self-motivated, and comfortable working independently
• Ability to manage multiple priorities simultaneously
• Positive, team-oriented attitude with strong interpersonal skills
• Entrepreneurial mindset and willingness to take ownership
• Interest in finance, investing, or professional services environments is a plus

Compensation/Benefits:

• Up to $100K-$140K base salary + discretionary bonus
• Medical, dental, and vision benefits beginning on day one
• Life insurance coverage
• Commuter benefits
• 401(k) program being implemented with employee participation eligibility
• PTO package
• Occasional complimentary lunches
• Fully onsite role in One World Trade Center
• Exposure to investors, fundraising initiatives, and firm operations

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