HR Administrative Assistant

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Our client, a leading nonprofit senior living and healthcare organization, is seeking a Temporary HR Administrative Assistant to join their team onsite in Dedham, MA. This is a 3+ month contract opportunity with potential for permanent hire, offering $28/hour and a Monday-Friday, 7:45 AM-3:45 PM schedule. This highly visible position serves as the first point of contact for employees, applicants, and visitors, providing HR support, exceptional customer service, and administrative coordination in a fast-paced environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities

• Serve as the front desk representative for the HR department, greeting visitors and handling incoming calls.
• Assist employees with basic HR and Workday-related inquiries.
• Guide applicants through the application and onboarding processes.
• Verify, track, and maintain I-9 documentation and employment records.
• Coordinate interviews, meetings, orientations, and other HR-related events.
• Process employment verifications, expense reimbursements, and vendor invoices.
• Assist with background checks, CORI screenings, and new hire onboarding.
• Maintain employee files and ensure accuracy, confidentiality, and compliance of HR records.
• Prepare materials for job fairs, recruitment events, and open enrollment activities.
• Manage office supplies, mail distribution, filing, and general administrative support.

Candidate Qualifications

• 2-4 years of HR Assistant, HR Coordinator, or Administrative Assistant experience.
• Previous HR exposure strongly preferred.
• Experience with Workday, HRIS/HCM systems, or similar platforms is highly desirable.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Ability to multi-task, prioritize, and adapt in a busy environment.
• Proficiency with Microsoft Office, including Word and Excel.
• Professional, proactive, and collaborative approach with a willingness to learn.
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Ability to handle sensitive and confidential information with discretion.

A1471121CP_1787324338

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