Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support a senior team within the Capital Markets group of a leading global alternative asset management firm. This is a high-touch team support role supporting an MD, Principal, and broader team members within a growing New York-based business unit. The ideal candidate is collaborative, detail-oriented, and thrives in a fast-paced environment where strong communication, ownership, and partnership are highly valued. Hours are generally 8:30/9:00am-5:30/6:00pm with flexibility as needed, and the role follows a hybrid 3/2 schedule across multiple Manhattan office locations.

Key Responsibilities:

• Provide executive support to Capital Markets professionals, including an MD, Principal, and additional team members
• Manage complex calendars and meeting coordination across multiple stakeholders and time zones
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process and manage expense reports accurately and efficiently
• Schedule internal and external meetings, conference calls, and team events
• Serve as a professional liaison with internal teams, investors, and external partners
• Maintain organized records, administrative systems, and documentation
• Anticipate scheduling conflicts and proactively identify solutions
• Support meeting preparation and administrative workflows
• Collaborate closely with fellow Executive Assistants to ensure seamless team coverage
• Assist with ad hoc projects and team initiatives as needed

Qualifications:

• 5+ years of Executive Assistant or administrative support experience
• Bachelor’s degree highly preferred
• Financial services experience is helpful but not required
• Professional services, consulting, legal, or corporate experience strongly considered
• Exceptional calendar management and scheduling expertise
• Strong travel coordination and expense management experience
• Excellent written and verbal communication skills
• High attention to detail and strong organizational abilities
• Proactive, resourceful, and solutions-oriented mindset
• Collaborative approach with a low-ego, team-first mentality
• Proficiency in Microsoft Office Suite and business technology platforms

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary annual bonus
• PTO package + firm holidays
• Medical, dental, and vision coverage with significant employer contribution
• 401(k) with employer match
• Daily complimentary lunch + complimentary breakfast, coffee, snacks, and beverages + dinner reimbursement when working late
• Up to $300 monthly commuter benefit
• Fertility, adoption, and family-planning benefits (including significant financial assistance programs)
• Mental health and wellness programs
• Employee resource groups and professional development opportunities

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