Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the Technology Group within a leading independent investment bank. This is a high‑touch team support role providing executive support to senior bankers across a fast-paced coverage group. The ideal candidate is collaborative, detail-oriented, and thrives managing complex calendars, travel logistics, expenses, and stakeholder communications while operating as a trusted partner to both executives and the broader administrative team. Hours are generally 9:00am-5:30pm with flexibility as needed, and the role follows a hybrid 4/1 schedule.

Key Responsibilities:

• Provide executive support to senior members of the Technology Group, including the Head of Group, Partners, and Managing Directors
• Manage complex calendars, appointments, meetings, and executive priorities
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and detailed itineraries
• Schedule and organize internal and external meetings, conference calls, and events
• Prepare meeting materials, agendas, and follow-up documentation
• Process expenses and reporting
• Track and update DealCloud records to maintain accurate meeting and relationship data
• Serve as a liaison between executives, clients, and internal teams
• Coordinate conference rooms, logistics, and executive support activities
• Support special projects and group initiatives as needed
• Partner closely with the broader administrative team to provide seamless coverage and support

Qualifications:

• 4+ years of Executive Assistant or administrative support experience
• Bachelor’s degree preferred
• Financial services, investment banking, consulting, legal, or professional services experience preferred
• Strong calendar management and travel coordination skills
• Experience supporting senior executives and managing competing priorities
• Excellent written and verbal communication abilities
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with expense management systems and CRM platforms is a plus
• Team-oriented mindset with strong interpersonal skills
• Ability to work effectively in a fast-paced, high-performance environment

Compensation/Benefits:

• Up to $115K base salary + paid overtime + discretionary annual bonus
• PTO package
• Medical, dental, and vision benefits
• 401(k) with employer match
• Volunteer day benefit
• Hybrid schedule (4 days onsite, 1 remote)
• Stocked office pantry
• Company-issued laptop and backpack

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