Project Coordinator

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Our client is seeking a highly organized, proactive Project Coordinator to support a senior consultant of a leading global executive search and leadership advisory firm. This is a client-facing, project-driven support role requiring exceptional organization, strong communication skills, and the ability to manage multiple priorities simultaneously. The ideal candidate is detail-oriented, relationship-focused, and comfortable serving as a key liaison between clients, candidates, and internal stakeholders while helping drive executive search engagements from start to finish. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite per week after training.

Key Responsibilities:

• Provide project and administrative support to a senior consultant
• Coordinate complex candidate and client interview scheduling across multiple time zones
• Manage calendars, meeting logistics, and travel arrangements
• Prepare and maintain job status reports, project trackers, and engagement documentation
• Proofread, edit, and finalize client presentations, reports, and deliverables
• Manage database updates and proprietary CRM activity
• Serve as a key liaison between clients, candidates, and internal stakeholders
• Support executive search engagements from initiation through completion
• Coordinate project timelines, follow-up activities, and deliverables
• Maintain highly organized records, files, and search documentation
• Manage multiple concurrent searches and workstreams while maintaining accuracy and responsiveness
• Assist with special projects and administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant, Project Coordinator, or related support experience
• Professional services experience strongly preferred (consulting, executive search, legal, financial services, etc.)
• Strong experience managing calendars, travel, expenses, and project workflows
• Demonstrated ability to manage projects from start to finish
• Client-facing experience with strong communication and relationship management skills
• Excellent proofreading, document preparation, and presentation skills
• Exceptional organizational abilities and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Strong Microsoft Office skills, particularly Word and PowerPoint
• Proven career stability and longevity in prior roles
• International exposure or familiarity working across global teams is a plus

Compensation/Benefits:

• Up to $100K base salary + paid overtime + discretionary bonus
• Medical, dental, and vision benefits with the firm covering more than 80% of costs
• 401(k) with employer match + profit sharing program
• PTO package + unlimited sick time + additional sick bank flexibility
• 16 weeks fully paid parental leave
• Backup care benefits
• Pet insurance
• Life insurance coverage
• Hybrid work schedule (2-3 days onsite weekly after training)

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