Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the Global Chief Administrative Officer of a leading transatlantic law firm. This is a high-exposure Executive Assistant role combining traditional executive support with project coordination, strategic initiatives, event support, and cross-functional business operations. The ideal candidate is intellectually curious, tech-savvy, and eager to grow beyond core administrative responsibilities while serving as a trusted partner to a highly respected global executive. Hours are generally 9:30am-5:30pm ET with occasional flexibility as needed, and the role follows a hybrid 4/1 schedule.

Key Responsibilities:

• Provide dedicated executive support to the Global Chief Administrative Officer
• Manage complex calendars, meeting coordination, and executive priorities
• Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and logistics
• Process expenses and invoices accurately and efficiently
• Manage scheduling tradeoffs and prioritize executive commitments strategically
• Attend meetings, capture notes, and track follow-up items and open action plans
• Prepare presentations, proposals, reports, and executive materials
• Proofread documents, decks, and communications with exceptional attention to detail
• Conduct research and gather information for projects, meetings, and firm initiatives
• Support event planning, executive meetings, and special projects
• Serve as a liaison across business services, administrative teams, and firm leadership
• Leverage technology and AI tools to improve efficiency and enhance executive support

Qualifications:

• Bachelor’s degree required
• 3+ years of Executive Assistant experience supporting senior executives
• Law firm, consulting, financial services, or other professional services experience preferred
• Strong calendar management and complex travel coordination expertise
• Exceptional written and verbal communication skills
• Excellent project management and organizational abilities
• Strong attention to detail and ability to manage multiple priorities simultaneously
• High level of professionalism, judgment, and discretion
• Strong technology proficiency, including Microsoft Office Suite, Outlook, Adobe, and virtual meeting tools
• Interest in AI tools, operational improvement, and process enhancement
• Relationship-oriented with strong interpersonal and stakeholder management skills

Compensation/Benefits:

• Up to $125K-$140K base salary + discretionary bonus
• Hybrid schedule (4 days onsite, 1 remote)
• Competitive medical benefits
• 401K + profit sharing plan
• Significant involvement in strategic projects and business initiatives
• Exposure to global leadership and operations teams

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