Administrative Assistant

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Our client, a Private Equity firm is seeking a Temporary Administrative Assistant to support the NYC office located in Soho starting 9/21 and ending mid to end of December 2026. This role will be in office 5 days a week and hours are 9am – 6pm with flexibility for OT if needed.

Responsibilities:

• Supports New York Executive Members and visiting Kentucky/Amsterdam Executive Members with ad hoc requests when traveling to the New York Office
• Coordinates, books, and maintains calendar for travel of the New York office
• Supports Vice President of Administrative Services with firm-wide events, planning, travel support, and presentation support as needed
• Welcomes visitors into the New York office
• Day-to-day trouble shooting of technology related issues; work with IT vendor for New York office
• Assists with building-related functions – cleaning, maintenance, service, office moves/re-designs, furnishings, etc. of the New York office
• Maintains New York Office equipment and office infrastructure – Internet, phones, computers, technology, etc.
• Coordinates New York office activities as directed (social calendar and events)
• Communicates upcoming event details with employees and coordinates events in conjunction with the KY admin and NYC event calendar
• Assist with the management of the company Annual Calendar
• Stocking office with supplies, snacks, and refreshments
• Checks and delivers incoming mail daily, ships outgoing mail as necessary

Experience:

• 5+ Years experience in an administrative or support role
• Bachelor’s Degree required
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Flexibility and adaptability to changing priorities and needs
• Professionalism and a positive attitude
• Very strong interpersonal skills and the ability to build relationships
• Proactive approach to problem-solving
• Technically savvy
• Collaborative and highly resourceful team player
• Proven ability to handle confidential information with the utmost discretion
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Zoom

Compensation:

• Hourly rate up to $40/hr DOE

A1472362NY-Temp_1788271436

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