Part Time Administrative Assistant

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Part-Time Administrative Assistant (Temporary)

Location: Waltham, MA (Primarily Onsite)
Schedule: Monday-Friday, 10:00 AM – 2:00 PM
Duration: Approximately 6 Months
Compensation: $24/hour

Overview

A respected nonprofit organization dedicated to supporting older adults, individuals with disabilities, and caregivers is seeking a Part-Time Administrative Assistant to provide office and administrative support. This role is ideal for a detail-oriented professional who enjoys customer service, administrative coordination, and working in a mission-driven environment.

Position Summary

The Administrative Assistant will serve as a key point of contact for clients, visitors, and staff while supporting day-to-day office operations. Responsibilities include phone coverage, database maintenance, scheduling, document management, and general administrative support.

Key Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming callers
• Provide phone coverage and respond professionally to inquiries
• Maintain and update databases, ensuring accuracy and completeness of records
• Assist with scheduling appointments and calendar coordination
• Prepare mailings, correspondence, and other administrative materials
• Perform data entry, scanning, filing, and document management tasks
• Monitor and distribute incoming mail, emails, and office communications
• Support special projects and assist team members with administrative needs
• Maintain organized records and ensure confidentiality of sensitive information
• Deliver exceptional customer service while supporting a busy office environment

Qualifications

• Previous administrative, receptionist, or office support experience required
• Strong customer service and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Proficiency with Microsoft Office and database systems
• Strong verbal and written communication skills
• Ability to multitask, prioritize responsibilities, and manage deadlines
• Reliable, professional, and team-oriented approach

Preferred Background

• Experience supporting nonprofit, healthcare, human services, or community-based organizations
• Comfortable working in a client-facing environment
• Experience with data entry, scheduling, records management, or office coordination

Additional Details

• Onsite position in Waltham with potential hybrid flexibility after training
• Opportunity to support a mission-driven organization serving the local community
• Excellent fit for candidates seeking part-time administrative work with consistent daytime hours

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