Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support partners within one of the world’s leading international law firms. This is a high-touch executive support role requiring exceptional calendar management, travel coordination, client service, and administrative execution within a fast-paced legal environment. The ideal candidate is detail-oriented, resourceful, and thrives supporting senior professionals while managing competing priorities with discretion and precision. Hours are generally 9:30am-5:30/6:00pm, and the role follows a hybrid schedule with four days onsite and every other Friday remote.

Key Responsibilities:

• Provide dedicated executive support to partners within an assigned practice group
• Manage complex calendars, scheduling, and meeting coordination across multiple offices and time zones
• Coordinate domestic and international travel, including multi-city itineraries and logistics
• Prepare and process expense reports and reimbursement requests
• Support partner time entry, billing deadlines, matter administration, and client-related processes
• Coordinate client meetings, conferences, business development activities, and events
• Maintain CRM records and assist with client relationship management initiatives
• Prepare agendas, presentations, pitch materials, and meeting documentation
• Manage correspondence, legal documents, and administrative workflows
• Partner closely with Practice Operations and Business Operations teams to ensure seamless support
• Assist with special projects requiring discretion, judgment, and cross-office collaboration
• Provide occasional personal administrative assistance for partners as needed

Qualifications:

• 5+ years of Executive Assistant experience
• Bachelor’s degree preferred but not required
• Exceptional calendar management and travel coordination expertise
• Experience supporting partners, executives, or senior professionals in high-performance environments
• Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint
• Strong organizational and project management abilities
• Excellent written and verbal communication skills
• Ability to exercise sound judgment, discretion, and confidentiality
• Proactive, adaptable mindset with a commitment to delivering exceptional service
• Ability and curiosity to learn new systems and technology platforms quickly

Compensation/Benefits:

• Up to $125K-$145K base salary + discretionary bonus
• Competitive medical, dental, and vision benefits
• Comprehensive PTO + sick day policy that increases after 1 year of employment
• Family Planning, Pregnancy, & Surrogacy benefits
• Mental Health Benefits
• 401K + company contribution
• Catered cafeteria and on-site barista

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