Executive Assistant/Office Manager
About the Role
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Our client, a finance firm, is looking to hire a Temp to Perm Executive Assistant/Office Manager for their West Palm Beach office. The position will provide administrative support to a mix of 4‐5 professionals (Managing Directors, Vice Presidents, Associates, & Analysts) along with some support to employees in other offices. Monday-Friday onsite, 9am-5pm daily with 1 hour unpaid lunch (35 hours work week, paid OT after 35 hours). Need flexibility to set up for morning meetings. Temp duration is approximately 3-4 months ahead of conversion. Perm base up to 80K plus bonus, temp rate paid in line.
RESPONSIBILITIES:
- Typing, copying and telephone coverage
- Assist with preparation of PowerPoint and Excel presentations
- Personal filing
- Coordinate travel including flights, hotel reservations and ground transportation
- Manage calendars; arrange calls and meetings
- Greet guests (take coats, bags, offer beverages)
- Arrange and set‐up catering for meetings
- Complete monthly expense reports
- Order and stock office supplies
- Maintain all copiers, postage machines (this includes ordering toners, calls for service)
- Arrange for Shred bins to be emptied regularly
- Distribute mail and prepare mailings to go out (FedEx, UPS, USPS)
- Order and stock kitchen supplies, maintain kitchen
- Prepare check requests for invoices as needed
- Other duties and tasks as requested
QUALIFICATIONS:
- Bachelor’s Degree
- 2+ years of experience in the field or in a related area
- Must be proficient with Microsoft Office (Outlook, Word, Excel)
- Friendly, Professional, Adaptable, Patient
- Strong organizational skills
- Attention to Detail
- Excellent verbal and written communication skills
- Ability to multitask
- Positive attitude
- Strong work ethic
- Ability to handle pressure
A1473434NY-Temp_1788881190
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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