Senior Administrative Assistant

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Senior Administrative Assistant

This Administrative Assistant position offers $37-$38/hour and is based in Boston with a hybrid schedule (Monday through Thursday onsite, Friday remote). Hours are 8:30 AM to 5:00 PM with a 30-minute lunch or 8:30 AM to 5:30 PM with a 1-hour lunch. This role supports senior leaders within a global investment management/financial services organization and requires strong administrative, calendar management, and coordination skills. The assignment is expected to last 6+ months with potential longer-term opportunities.

Responsibilities:

• Provide administrative support including calendar management, correspondence, meeting coordination, expense reporting, invoice processing, and contract tracking.
• Manage complex Outlook calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Organize team events, onsite meetings, offsites, and outings.
• Prepare meeting materials, presentations, and follow-up documentation.
• Track tasks and support departmental projects.
• Handle confidential and time-sensitive information with discretion.
• Provide backup support for administrative staff and reception coverage as needed.

Qualifications:

• 4+ years of administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong experience managing complex calendars in Outlook.
• Experience supporting executives or senior leadership teams.
• Board meeting preparation experience strongly preferred.
• Event planning and coordination experience a plus.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong verbal and written communication abilities.
• High attention to detail and ability to thrive in a fast-paced environment.
• Professional, collaborative, and team-oriented approach.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Stable work history with no frequent job changes preferred.

Qualified candidates encouraged to apply for immediate consideration.

A1474247SO_1789482581

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