Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support senior investment professionals within a leading international private equity platform. This is a high-volume executive support role providing support to Partners, Principals, and Vice Presidents while serving as a key member of a collaborative administrative team. The ideal candidate is detail-oriented, tech-savvy, and thrives managing complex calendars, extensive travel coordination, and competing priorities in a fast-paced investment environment. Hours are generally 9:00am-5:00pm with flexibility for occasional after-hours support, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to a team of investment professionals, including Partners, Principals, and Vice Presidents
• Manage complex and frequently changing calendars across multiple stakeholders
• Coordinate extensive domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and reimbursements through Concur
• Assist with high-volume email management and executive communications
• Coordinate meetings, conference calls, and scheduling across internal and external teams
• Prepare agendas, meeting materials, and supporting documentation
• Support investor meetings, team events, dinners, and special projects
• Assist with travel-related problem solving and last-minute schedule changes
• Manage contact databases and administrative records
• Partner closely with fellow Executive Assistants and Office Assistants to ensure seamless coverage
• Provide occasional personal assistance and administrative support as needed

Qualifications:

• 3-5+ years of Executive Assistant experience
• Bachelor’s degree preferred
• Private equity, venture capital, investment management, financial services, consulting, legal, insurance, marketing, or professional services experience preferred
• Strong calendar management and executive scheduling expertise
• Extensive travel coordination experience
• Experience supporting multiple executives simultaneously
• Proficiency with Microsoft Office Suite, Outlook, Zoom, and business productivity tools
• Concur experience preferred
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• Professional presence with strong interpersonal skills
• Tech-savvy mindset with the ability to troubleshoot and adapt quickly

Compensation/Benefits:

• Up to $135K base salary + discretionary annual bonus
• Medical, dental, and vision benefits with majority employer-paid premiums
• 401(k) with employer match after six months
• Generous PTO package
• $325 monthly commuter benefit
• Monday team lunches
• Onsite employee gym
• Charitable donation with annual match

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