Executive Assistant

To Apply for this Job Click Here

Our client is seeking a highly organized, proactive Executive Assistant to support the Co-Founders of a rapidly growing real estate investment and hospitality platform. This is a high-impact, entrepreneurial executive support role serving as the first dedicated Executive Assistant for the organization. The ideal candidate is proactive, relationship-oriented, and excited to build structure within a fast-paced, founder-led business where strong judgment, initiative, and adaptability are highly valued. Hours are generally 8:30am-5:30pm with flexibility as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to the two Co-Founders, including heavy calendar management and scheduling
• Coordinate extensive domestic travel arrangements, itineraries, accommodations, transportation, and logistics
• Serve as a trusted partner in managing executive priorities and maximizing efficiency
• Manage client-facing communications and stakeholder interactions with professionalism and discretion
• Anticipate scheduling conflicts, identify solutions, and proactively manage changing priorities
• Coordinate meetings, events, dinners, team outings, and leadership activities
• Assist with special projects and strategic business initiatives
• Support executive communications, follow-up items, and operational workflows
• Partner with founders to help strengthen office culture and employee engagement
• Plan and coordinate team events, celebrations, and relationship-building activities
• Act as a central point of coordination across executives, investors, and outside partners
• Help establish administrative best practices and scale operations as the company continues to grow

Qualifications:

• 5-7+ years of Executive Assistant experience
• Experience supporting founders, executives, senior leaders, or investment professionals
• Strong calendar management and travel coordination expertise
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Strong judgment and problem-solving capabilities
• Ability to thrive in a fast-paced, entrepreneurial environment
• Professional, client-facing demeanor with outstanding interpersonal skills
• Demonstrated ability to anticipate needs and proactively manage priorities
• Comfortable supporting executives who operate with a high degree of urgency and flexibility

• Bachelor’s degree preferred
• Strong interest in helping build culture and contribute beyond traditional executive support

Compensation / Benefits:

• Up to $120K base salary + discretionary annual bonus
• Medical, dental, and vision benefits
• 401(k) plan
• Generous PTO package
• Complimentary lunch provided on Fridays
• Access to discounted stays across the company’s hospitality portfolio
• Hybrid flexibility earned through trust and tenure

A1474676NY-Perm_1789752600

To Apply for this Job Click Here