Contract to Hite Admin Assistant- Philly!

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Our client, a growing professional services organization, is seeking an Administrative Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional who thrives in a fast-paced environment, excels at managing competing priorities, and takes ownership of keeping projects, schedules, and executive initiatives moving forward efficiently.

About You

• 3+ years of experience providing administrative support to senior leadership, including C-level executives.
• Proficient with calendar management, meeting coordination, and administrative technology tools.
• Strong project management and organizational skills with the ability to effectively track priorities, deadlines, and action items.
• Exceptional attention to detail and accuracy in handling schedules, communications, and administrative processes.
• Excellent verbal and written communication skills with a professional and polished presence.
• Comfortable working in a dynamic environment where priorities may shift based on executive and business needs.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

About the Job

• Provide primary administrative support to the Chief Operating Officer while also assisting other members of the executive leadership team as needed.
• Manage complex calendars, coordinate meetings, and ensure executive schedules are optimized and aligned with business priorities.
• Arrange travel logistics and maintain organized itineraries, accommodations, and related planning details.
• Serve as a key point of coordination for executive projects, helping to track milestones, monitor progress, and ensure important deliverables remain on schedule.
• Assist with meeting preparation, documentation, communications, and other administrative activities that support organizational efficiency.
• Partner with executives and internal stakeholders to streamline processes and improve overall workflow effectiveness.
• Support day-to-day office and administrative operations while contributing to a collaborative and professional workplace environment.

This is a contract-to-hire opportunity with a hybrid work schedule based in the office four days per week, with remote work on Fridays. Compensation is up to $37.95 per hour during the contract period, with anticipated conversion salary up to $78,000 annually. If you are an organized administrative professional who enjoys supporting executive leadership and driving operational efficiency, we encourage you to apply.

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