Project Coordinator

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Our client is seeking a highly organized, proactive Project Coordinator to support a Consultant within one of the world’s leading executive search and leadership advisory firms. This is a client-facing, project-driven support role that combines executive support, project management, candidate coordination, and client service. The ideal candidate is detail-oriented, relationship-focused, and enjoys managing multiple priorities while serving as a key partner throughout executive search engagements. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite per week after an initial training period.

Key Responsibilities:

• Provide project and administrative support to Consultant and executive search teams
• Coordinate complex candidate and client interview scheduling across multiple stakeholders and time zones
• Manage calendars, meeting logistics, and travel arrangements
• Prepare and maintain job status reports, project trackers, and search documentation
• Proofread client-facing presentations, reports, and deliverables with exceptional attention to detail
• Serve as the final quality-control review for presentations and executive search materials
• Maintain and update records within the firm’s proprietary CRM and database systems
• Support executive search engagements from initiation through completion
• Coordinate project timelines, action items, deadlines, and deliverables
• Facilitate communication between candidates, clients, consultants, and internal teams
• Organize and maintain search files, records, and documentation
• Assist with special projects and additional administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant, Project Coordinator, Administrative Assistant, or related support experience
• Professional services experience strongly preferred (executive search, consulting, legal, financial services, etc.)
• Demonstrated experience owning projects or processes from start to finish
• Strong client-facing communication experience
• Experience proofreading, editing, and reviewing client deliverables
• Experience utilizing CRM systems, databases, or proprietary platforms
• Strong calendar management and project coordination skills
• Excellent Microsoft Office skills, particularly Word, PowerPoint, and Outlook
• Exceptional organizational abilities and attention to detail
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Demonstrated career stability and longevity in previous roles

Compensation/Benefits:

• Up to $100K base salary + paid overtime + discretionary annual bonus
• Medical, dental, and vision benefits with the firm covering more than 80% of costs
• 401(k) with employer match + profit-sharing program
• Generous PTO package starting at 15 days per year, increasing with tenure
• 16 weeks fully paid parental leave + backup care benefits
• Pet insurance
• Life insurance coverage equal to 3x annual salary
• Hybrid schedule (2-3 days onsite weekly after training)
• Early office closures prior to major holiday weekends

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