Project Coordinator

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Our client is seeking a highly organized, proactive Project Coordinator to support a consultant within one of the world’s premier executive search and leadership advisory firms. This is a client-facing, project-driven support role combining executive support, candidate management, project coordination, and client service. The ideal candidate is detail-oriented, relationship-focused, and thrives managing multiple high-priority engagements simultaneously while serving as a critical partner throughout the executive search process. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite per week after an initial training period.

Key Responsibilities:

• Provide project and administrative support to consultant and executive search teams
• Coordinate complex client and candidate interview scheduling across multiple stakeholders and time zones
• Manage calendars, meeting logistics, and travel arrangements
• Prepare and maintain search status reports, project trackers, and engagement documentation
• Proofread presentations, reports, correspondence, and client-facing materials
• Serve as the final quality-control review for search deliverables and executive presentations
• Maintain and update candidate, client, and project information within the firm’s proprietary CRM platform
• Support executive search engagements from launch through completion
• Track project timelines, milestones, action items, and client deliverables
• Facilitate communication between clients, candidates, consultants, and internal stakeholders
• Maintain organized search files, databases, and administrative records
• Assist with special projects and additional administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant, Project Coordinator, Administrative Assistant, or related support experience
• Professional services experience strongly preferred (executive search, consulting, legal, financial services, etc.)
• Demonstrated experience owning projects or processes from start to finish
• Strong client-facing communication experience
• Experience proofreading and editing client-facing documents and presentations
• Experience utilizing CRM systems, databases, or proprietary platforms
• Strong calendar management and project coordination skills
• Excellent Microsoft Office skills, particularly Word, PowerPoint, and Outlook
• Exceptional organizational abilities and attention to detail
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Demonstrated career stability and longevity in previous roles

Compensation/Benefits:

• Up to $100K base salary + paid overtime + discretionary annual bonus
• Medical, dental, and vision benefits with the firm covering more than 80% of costs
• 401(k) with employer match + profit-sharing program
• Generous PTO package, starting at 15 days a year and increasing with tenure
• 16 weeks fully paid parental leave + backup care days
• Pet insurance
• Life insurance coverage equal to 3x annual salary
• Hybrid schedule (2-3 days onsite weekly after training)
• Early office closures prior to major holiday weekends

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