Admissions Coordinator

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Our client, an independent college-prep school located in Tarrytown, NY is looking to hire a Long Term Temp Admissions Coordinator. The Admissions Coordinator will work with the Associate Director of Enrollment Management, the Director of Enrollment Management, the Associate Director of Admissions and Outreach, and other members of the Admissions Team, as well as the Communications Team, to help the School meet short- and long-term enrollment goals identified by School Leadership and the Board of Trustees. The schedule is Monday – Friday onsite, 8am-4pm with flexibility for OT for events. The position starts October 2026 through June 2027, with potential to extend/convert. The pay rate is $24-$28/hour depending on experience.

Responsibilities

• Primary point of contact for all inquiries:
• Answer the main admissions phone line and, when needed, other office lines
• Manage the Admissions email account; create content/templates for text and email communications in Veracross and individual responses
• Manage incoming and outgoing mail for the Admissions Office
• Schedule visitors and maintain the Admissions Office calendar for campus tours, information sessions, and interviews for the Admissions Team, and several faculty interviewers.
• Create interview, tour and admissions events in Veracross
• Coordinate family schedules with Lower, Middle and Upper School schedules
• Review and schedule online tour and interview registrations
• Send daily notifications to faculty and staff of interview schedules and applicant visits
• Send confirmation emails for visiting families
• Greet and welcome visitors upon arrival, arriving by 7:30am on days when early visitors are expected

• Provide administrative support and coordination of Admissions events, including but not limited, to two fall Saturday Open Houses
• Prepare and send invitations to prospective families for events and update online registration forms as needed

• Prepare photocopies and information packets, arrange facilities bookings and catering, and ensure that all events are listed on the all-school calendar
• Communicate with offices across campus
• Attend and help administer event registration and check-in

• Manage application files (more than 700 a year) and maintain application status correspondence with applicant families to support timely submission of required materials.
• Partner with the Associate Director of Admissions and Outreach to oversee and manage the Student Ambassador Program
• Partner with the Admissions Team for office support and backup

• Provide data entry and document management to produce reports for divisional offices, Advancement Office and Parent Association, as well as ad hoc reports for marketing purposes and historical data collection, etc.
• Work with the Finance Office regarding per diem payments to interviewers and evaluators
• Transcribe notes from Board of Trustees committee meetings as needed
• Other duties as assigned

Qualifications:

• Bachelor’s degree required and a minimum of 2+ years of relevant experience. Admissions, Independent School and/or teaching experience will be helpful
• Genuine interest in families and education, a sense of humor and warmth, and a positive outlook
• Enjoy meeting new people and assisting them on the phone, over email and in person
• Able to work as part of a goal-oriented team in an environment that can be fast-paced; must also have a growth mindset and desire to learn new skills
• Strong organizational, multi-tasking and prioritizing skills, as well as a professional demeanor and manner
• Strong knowledge of the Microsoft and Google suites, including facility with mail merge, labels, name tags and letter formatting, preferred
• Experience with admission databases such as Veracross, preferred
• Written and spoken fluency in Spanish or Mandarin is a plus

A1476515NY-Temp_1790864659

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