Administrative Services Assistant

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Our client, a litigation consulting firm, is seeking a Temporary to Permanent Administrative Services Assistant to support their NYC office. Hours are 9am – 6pm with flexibility for overtime as needed. In office 5 days/week.

Responsibilities:

• Respond and follow up appropriately to reports of facilities problems and portal/email requests.
• Ensure orderliness and cleanliness in “public” areas including reception, conference rooms, restrooms, and kitchens.
• Communicate janitorial service requests to the Associate Director, Facilities and Administration and spot clean carpet, walls, and glass doors as needed.
• Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
• Sort, log, and distribute mail and deliver packages.
• Assist with set up and clean up (including catering and tables) for meetings, receptions, and special events.
• Assist with office moves and prepare workstations for new employees.
• Assist with production requests including copying/assembling binders and documents and communicating to ensure deadlines are met.
• Maintain facility related spreadsheets and databases as needed.

Requirements:

• 1+ years of experience directly related to general office, or facilities duties professional services experience preferred.
• Degree highly preferred
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and professionally.
• Strong business acumen and the ability to learn the firm’s financial and operational functions.
• The mindset to provide superior service.
• Basic computer skills and working knowledge of MS Office required.

Compensation:

• Salary up to $59,400k
• 85% medical, dental and vision
• 10 paid holidays, 2 floating holidays
• Matching 401K
• $85 gym reimbursement/month
• Flex spending account

A1476719NY-Temp_1790962552

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