Executive Assistant

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Our client is seeking an experienced Executive Assistant to support senior leaders across the Legal and Finance functions within a dynamic investment environment. This role requires exceptional attention to detail, strong judgment, and a proactive approach to managing executive priorities in a fast-paced, high-performance culture. The ideal candidate is confident, highly organized, and service-oriented, with the ability to anticipate needs, manage competing demands, and build strong relationships across the organization. Hours are generally 9:00am-5:00pm with flexibility to arrive early or stay late as needed for meetings and events, along with occasional after-hours email monitoring for urgent travel changes. The role is fully onsite five days per week, with seasonal remote flexibility during designated summer and holiday periods.

Key Responsibilities:

• Provide comprehensive executive support to the CFO, Deputy CFO, General Counsel, Chief Compliance Officer, and additional team members
• Manage complex calendars, meeting coordination, travel arrangements, itineraries, expense reporting, and executive scheduling priorities
• Serve as a trusted partner by anticipating needs, tracking action items, and ensuring seamless day-to-day support across multiple executives
• Coordinate meetings, prepare materials, support event logistics, and facilitate communication between internal and external stakeholders
• Manage sensitive information with discretion while exercising strong judgment and professionalism in all interactions
• Assist with special projects, document management, and administrative initiatives while maintaining exceptional accuracy and responsiveness

Qualifications:

• 3+ years of Executive Assistant or administrative experience, with professional services, financial services, legal, or corporate experience preferred
• Bachelor’s degree required
• Notary Public license or willingness to obtain one immediately upon hire
• Strong calendar management, travel coordination, and executive support experience in a fast-paced environment
• Exceptional attention to detail, communication skills, and ability to manage multiple priorities simultaneously
• Proactive, confident, and resourceful professional with strong business judgment and a high sense of urgency

Compensation/Benefits:

• Up to $125K-$130K base salary + discretionary bonus opportunity
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with company match, annual wellness stipend, and concierge healthcare membership
• PTO package
• Daily company-provided breakfast and lunch

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