Executive Assistant

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Our client, a well-established company in the food service industry, is seeking an Executive Assistant to join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!
• Contact to Permanent Opportunity
• Pay: 60k-75k annually + bonus potential
• Fully onsite in downtown Pittsburgh, PA
• Free parking
• Schedule: Monday through Friday 9AM-5PM

About The Job:

• Play a pivotal role in keeping executive operations organized and on track through complex calendar management, travel and itinerary coordination, meeting support, and internal and external communications.
• Manage complex calendars for two senior executives across multiple time zones, coordinating client calls, internal meetings, site visits, and other business commitments.
• Coordinate detailed domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and travel to plant locations throughout North America.
• Build, maintain, and update Excel spreadsheets, including asset lists, buyer contact lists, deal trackers, project timelines, and other engagement-related reporting.
• Prepare and format proposals, presentations, correspondence, and marketing materials using Microsoft Office and AI-based productivity tools as appropriate.
• Serve as a professional point of contact for clients, buyers, industry partners, and other external parties, while drafting correspondence and responding to or routing inquiries appropriately.
• Track project deliverables and deadlines, coordinate trade shows and industry events, maintain contact databases and filing systems, and provide administrative support for additional executive and board-related commitments.

About You:

• 2+ years of experience providing administrative or executive-level support, preferably supporting multiple senior executives.
• Advanced proficiency in Microsoft Excel, with experience building, sorting, formatting, and maintaining complex spreadsheets, lists, and trackers.
• Strong proficiency in Microsoft Word and PowerPoint, with the ability to develop polished proposals, presentations, correspondence, and marketing materials.
• Excellent written and verbal communication, organizational, proofreading, and time-management skills, with the ability to prioritize multiple responsibilities and handle confidential information with discretion.
• Comfortable utilizing AI productivity tools such as Microsoft Copilot, ChatGPT, or Claude to support routine administrative tasks

If you are looking to continue building your administrative career with a reputable company, apply today with an updated copy of your resume!

A1477152_1791814050

To Apply for this Job Click Here