Executive Assistant

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Our client is seeking an experienced Executive Assistant to support two Managing Directors and a broader Healthcare Capital Markets team within a fast-paced financial services environment. This role is ideal for a highly organized professional who thrives managing complex travel, calendars, and executive priorities while serving as a trusted partner to senior leaders. The ideal candidate is confident, adaptable, detail-oriented, and able to navigate changing priorities with professionalism and sound judgment. Hours are generally 8:00am-5:00pm or 9:00am-5:00pm, with occasional overtime related to travel coordination and scheduling needs, though weekend support is minimal. The role is fully onsite five days per week.

Key Responsibilities:

• Provide high-level administrative support to two Managing Directors and a broader investment banking team, including complex calendar management and meeting coordination
• Arrange extensive domestic and international travel, develop contingency plans for disruptions, and manage detailed itineraries
• Process and reconcile expense reports while maintaining accuracy and timely submission through internal systems
• Prepare presentations, meeting materials, correspondence, and other business documents for client and internal meetings
• Coordinate conference calls, client events, executive appointments, and stakeholder communications across multiple schedules and time zones
• Support special projects, provide team coverage as needed, and maintain confidential information with discretion and professionalism

Qualifications:

• 5-8+ years of Executive Assistant experience, preferably within investment banking, capital markets, financial services, or another professional services environment
• Strong experience managing complex calendars, executive travel, expense reporting, and high-volume scheduling demands
• Excellent organizational, multitasking, and prioritization skills with strong attention to detail
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Confident communicator with a professional presence and the ability to build relationships across all levels of an organization
• Resourceful, proactive professional who thrives in a fast-paced, deadline-driven environment

Compensation/Benefits:

• Up to $125K base salary plus paid overtime and bonus opportunity
• Comprehensive medical, dental, and vision coverage, including company-sponsored healthcare plan options
• 401(k) plan
• Commuter benefits, employee assistance programs, and family-support resources
• Paid parental and caregiver leave programs, backup care benefits, and education savings plan access
• Additional perks including pet insurance, insurance discounts, telehealth services, and wellness resources

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