Executive Assistant

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Our client is seeking an experienced Executive Assistant to provide high-level support to senior leaders within a commercial real estate investment environment. This role is ideal for a proactive, detail-oriented professional who thrives managing executive priorities, coordinating complex logistics, and serving as a trusted administrative partner to a collaborative team. The ideal candidate is mature, highly organized, and capable of handling multiple responsibilities with professionalism, sound judgment, and a strong sense of ownership. Hours are generally 8:45am/9:00am-5:30pm/6:00pm with flexibility as needed, and the role follows a hybrid schedule of four days in the office with the potential for five days based on business needs.

Key Responsibilities:

1. Provide executive support to Managing Directors, Principals, and other team members, including complex calendar management, meeting coordination, and scheduling
2. Coordinate domestic and occasional international travel arrangements, detailed itineraries, offsite logistics, and annual team events
3. Process and reconcile expenses through Concur while ensuring compliance with internal policies and procedures
4. Serve as a liaison across departments, offices, and administrative teams to support seamless communication and project execution
5. Assist with recruitment coordination, onboarding logistics, document preparation, filing systems, and administrative workflows
6. Support special projects, team initiatives, LinkedIn content coordination, and other ad hoc operational needs as they arise

Qualifications:

1. 5+ years of Executive Assistant or administrative support experience, ideally within financial services, real estate, private equity, or another professional services environment
2. Bachelor’s degree strongly preferred
3. Strong calendar management, travel coordination, expense reporting, and executive support experience
4. Exceptional attention to detail, organizational skills, and ability to manage competing priorities in a fast-paced environment
5. Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
6. Professional, collaborative individual with strong instincts, excellent judgment, and outstanding written and verbal communication skills

Compensation/Benefits:

1. Up to $120K base salary + paid overtime + bonus opportunity
2. Comprehensive healthcare benefits
3. 401(k) with company match, and additional employee benefits through a leading financial services platform
4. Hybrid flexibility, including remote work periods during the last two weeks of August and December
5. PTO package with accrual with tenure
6. Access to premium workplace amenities including fitness facilities, breakfast, lunch, coffee, and employee events

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