Executive Assistant
About the Role
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This temporary Executive Assistant position offers $40/hour pay for an approximately 8-week assignment. The role is based in Boston with a hybrid schedule (Monday-Wednesday onsite, Thursday-Friday remote, occasional Thursday office meetings) and a standard 40-hour workweek (8:30 AM – 5:00 PM). The opportunity is with a global private equity investment firm. The position supports three IT directors and is seeking a polished, professional Executive Assistant with experience in private equity, investment banking, consulting, or similar professional services environments. Immediate start desired following 1-2 interview rounds.
Responsibilities:
- Manage complex executive calendars across multiple time zones
- Coordinate and schedule meetings, conference calls, and team events
- Arrange complex domestic and international travel
- Support board meeting scheduling with C-suite stakeholders
- Proactively resolve scheduling conflicts and competing priorities
- Coordinate meeting logistics, catering, and conference room bookings
- Prepare, collect, and distribute meeting materials
- Book external business lunches and dinners
- Process and manage expenses through Workday
- Submit expense reports timely and respond to finance-related inquiries
- Maintain confidentiality while supporting senior leadership
Qualifications:
- Minimum 5 years of Executive Assistant experience
- Prior experience in private equity, investment banking, management consulting, or similar professional services environment
- Strong calendar management and scheduling expertise
- Experience supporting senior executives and C-suite leaders
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills and exceptional attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proactive, self-directed, and reliable work style
- Professional, polished, and approachable demeanor
- Strong judgment and problem-solving abilities
- Ability to maintain strict confidentiality
- Bachelor’s degree preferred
- Experience with Workday expense management preferred
Qualified candidates encouraged to apply for immediate consideration.
A1477642CP_1791917379
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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