Office Coordinator

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Our client is seeking a proactive and highly organized Office Coordinator to serve as the first point of contact for a busy New York City office within a global investment firm. This role combines front desk responsibilities, workplace operations, hospitality, and facilities coordination, making it ideal for someone who takes pride in creating a welcoming and efficient office environment. The ideal candidate is professional, service-oriented, and collaborative, with strong judgment and the ability to anticipate needs and take ownership of day-to-day operations. Hours are generally 8:00am-5:00pm with a one-hour lunch and five hours of built-in overtime per week, and the role is fully onsite five days per week with limited rotational remote flexibility during August and the end of December.

Key Responsibilities:

• Serve as the first point of contact for the office, welcoming employees, clients, visitors, and vendors while providing an exceptional guest experience
• Manage front desk operations, conference room scheduling, meeting preparation, and day-to-day workplace coordination
• Oversee catering, food deliveries, office supplies, and hospitality needs to ensure a seamless employee and visitor experience
• Coordinate facilities requests and serve as a liaison with building management, vendors, and external service providers
• Partner closely with the administrative team to maintain an organized, professional, and efficient office environment
• Assist with special projects, workplace initiatives, and preparations for an upcoming office relocation

Qualifications:

• 3+ years of office coordination, reception, workplace operations, hospitality, or related professional experience
• Bachelor’s degree preferred but not required
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
• Professional and confident communication style with strong interpersonal and customer service skills
• Proactive, dependable, and comfortable taking ownership of office-related responsibilities
• Collaborative team player with sound judgment, flexibility, and a service-oriented approach

Compensation/Benefits:

• Up to $90K base salary plus built-in paid overtime
• Medical coverage with low employee contributions and comprehensive healthcare benefits
• 401(k) with company match and commuter benefits
• Four weeks of combined PTO and 18 weeks of parental leave
• Rotational remote flexibility during August and the end-of-year holiday period

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