Executive Assistant

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Our client is seeking a highly experienced Executive Assistant to serve as a trusted right-hand partner to the CEO and Founder of a strategic communications firm. This fully remote role requires someone who can seamlessly manage a demanding executive schedule, coordinate complex global travel, prepare for high-level meetings, and ensure consistent follow-through across business and personal priorities. The ideal candidate is proactive, highly organized, and confident representing a senior executive while interacting with prominent clients and stakeholders. Hours are generally 8:00am-6:00pm CT / 9:00am-7:00pm ET, and the role is fully remote.

Key Responsibilities:

• Manage a complex executive calendar, scheduling priorities, meetings, appointments, and ongoing commitments for the CEO and Founder
• Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, passports, visas, and detailed itineraries
• Prepare executives for meetings by conducting research, organizing background materials, and anticipating information or logistical needs
• Serve as an extension of the CEO by building relationships, monitoring follow-ups, documenting meeting notes, and ensuring action items are completed
• Communicate with high-profile clients, executives, media contacts, and other external stakeholders with discretion and professionalism
• Anticipate upcoming priorities, proactively resolve conflicts, and provide comprehensive administrative support in a fast-moving remote environment

Qualifications:

• Demonstrated Executive Assistant experience directly supporting a CEO, Founder, or other senior executive
• Experience managing complex calendars and extensive domestic and international travel
• Strong executive presence with exceptional written, verbal, and relationship-management skills
• Highly organized and detail-oriented with excellent follow-through and the ability to anticipate needs
• Strong judgment and discretion when handling confidential information and interacting with high-profile individuals
• Proactive, resourceful, and comfortable operating independently within a fully remote environment

Compensation/Benefits:

• Up to $150K base salary plus bonus opportunity
• $350 monthly healthcare stipend for individual coverage
• Company-provided laptop and support for a home office setup
• PTO package
• Company closure during the week between Christmas and New Year’s + birthday provided as an additional day off

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