Administrative Assistant

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Our client, a law firm located in Manhattan is looking for a Long-Term Temporary Tax Administrative Assistant to join their team. This position will start ASAP and will operate on a hybrid schedule (one day remote) between the hours of 9:30am – 5:30pm with flex for OT. Compensation is up to $40/hour depending on experience. We are seeking a highly organized and detail-oriented Tax Administration Assistant to support day-to-day operations. This individual will play a critical role in managing administrative processes related to partner tax compliance, communications, and project tracking. The ideal candidate is a collaborative team player who thrives in a fast-paced environment and excels at managing multiple priorities.

Partner Tax Return Administration:

• Coordinate annual U.S. filings for 600+ foreign partners.
• Mail partner tax returns and refund checks for signature
• Maintain annual tracker for status of various of inputs (e.g., consent forms) and outputs (e.g., tax returns, refund checks) and ensure all documents are saved to iManage as received

• Track and monitor progression of partner tax notices received from tax authorities and coordinate responses for standard notices to ensure timely resolution
• Follow up with current and former partners regarding missing information and overdue tasks
• Request replacement refund checks from the tax authorities when checks are lost
• Prepare partner POAs for distribution

Mailbox Management:

• Manage the team’s dedicated U.S. nonresident partner tax mailbox and assign responses to team members
• Respond to routine queries and ensure timely follow-up on outstanding requests

Document Management & Filing:

• Ensure all tax documents are saved promptly, accurately, and in accordance with team established naming conventions and filing protocols in iManage
• Perform regular reviews of electronic files to ensure consistency, completeness, and adherence to document management standards
• Prepare certified mail and return receipts and scan copies for audit support
• Track delivery confirmations when receipts not returned by USPS

Qualifications:

• Minimum 2+ years of relevant experience preferred
• Strong organizational and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills and ability to interact directly with partners and senior professionals
• Comfortable handling confidential and sensitive situations with discretion

A1478447NY-Temp_1792414555

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