Office Coordinator
About the Role
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We are seeking an Office Coordinator to join our internal Boston team on a temporary-to-hire basis. This position is fully onsite in Boston, MA, Monday through Friday from 8:30 AM-5:30 PM, with a one-hour unpaid break, and pays $25/hour. This is a highly visible, team-oriented position for someone who is outgoing, organized, and enjoys supporting a fast-paced office environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Greet candidates, clients, and visitors and serve as a welcoming first point of contact
- Answer and direct calls and monitor office voicemails
- Coordinate travel requests
- Manage candidate flow, interview rooms, client meetings, and conference room calendars
- Maintain the reception area, conference rooms, kitchens, supply areas, and other shared spaces
- Order office supplies and business cards and assist with purchasing and procurement
- Coordinate with vendors regarding orders and office needs
- Support internal events, engagements, and employee milestones
- Assist with monthly credit card reconciliation
- Format resumes and convert PDF documents
- Coordinate shipping and courier requests
- Assist with workflow improvements, project management, and ad hoc projects
- Work closely with multiple leaders and departments across the organization
Candidate Qualifications
- 2+ years of office coordination, administrative support, or similar experience
- Local to the Boston area and comfortable working fully onsite
- Outgoing, friendly, polished, and team-oriented
- Proficiency with Microsoft Office
- Experience with phones, travel coordination, procurement, projects, and general administrative support
- Strong organizational and communication skills with the ability to juggle multiple priorities
- Flexible and comfortable taking direction from multiple team members
- Proactive, dependable, and willing to go the extra mile
- Motivated to succeed in a fast-paced, people-focused environment
A1478572HP_1792589073
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.