Administrator and Events Coordinator

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This part-time Administrative & Events Coordinator position offers $22-$25/hour and is based onsite in Lexington, MA at a biotechnology company. The role runs from November 3 through December 18, with a typical schedule of Monday-Friday, 10:00 AM-3:00 PM (20-25 hours per week) and some flexibility to support special events. The position focuses on office operations, employee experience, event coordination, and administrative support in a collaborative, fast-paced environment.

Responsibilities:

• Maintain office appearance, organization, and supplies
• Place grocery and catering orders
• Receive deliveries and manage mail distribution
• Inventory and restock kitchen and office supplies
• Maintain office equipment, including coffee machines and dishwashers
• Water office plants and manage café screen playlists
• Reconcile receipts and invoices
• Assist with office organization projects
• Provide meeting and event setup/breakdown support
• Welcome and assist visitors, vendors, and executives
• Coordinate company events, holiday celebrations, and social activities
• Liaise with vendors and assist with contracts and logistics
• Capture photos at company events
• Assist with LinkedIn content and employer branding efforts
• Escort interview candidates during onsite interviews
• Support onboarding activities for new hires

Qualifications:

• Experience in an office, hospitality, restaurant, hotel, customer service, or similar collaborative environment
• Strong organizational and multitasking abilities
• Professional, polished, and personable communication skills
• Ability to work independently and proactively
• Comfortable using basic technology and online ordering platforms
• Flexible schedule to accommodate occasional event needs
• Ability to lift items and remain on your feet for extended periods
• Prior administrative and/or event coordination experience preferred

A1478845CP_1792589700

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