Executive Assistant – Floater
About the Role
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Our client is seeking an adaptable Floater to provide high-level administrative coverage across senior executives within a fast-paced global investment environment. This role offers significant exposure across teams and leadership levels, making it an excellent opportunity for someone looking to grow within a premier financial services organization. The ideal candidate is proactive, outgoing, highly organized, and able to quickly adjust to different personalities and working styles while maintaining exceptional attention to detail. Hours are generally 8:00am/8:30am-5:30pm/6:00pm with flexibility as needed. The role is fully onsite five days per week with reasonable flexibility for personal appointments and obligations.
Key Responsibilities:
- Provide executive support across multiple departments, stepping in for vacations, leaves, open positions, and other temporary coverage needs
- Manage heavy and frequently changing calendars, meetings, conference calls, and competing scheduling priorities
- Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
- Prepare and process invoices, travel expenses, and expense reports while maintaining accurate files and records
- Welcome visitors, coordinate meals and deliveries, and provide additional administrative and office support as needed
- Quickly learn each executive’s preferences and working style while anticipating needs, solving problems, and ensuring seamless transitions between assignments
Qualifications:
- 3+ years of Executive Assistant experience providing direct support to executives
- Bachelor’s degree highly preferred
- Experience within financial services or another fast-paced, high-performance professional environment preferred
- Strong organizational, written, verbal, and interpersonal communication skills with exceptional attention to detail
- Proficiency with Microsoft Outlook, Word, Excel, and Windows, along with strong problem-solving skills and discretion with confidential information
Compensation/Benefits:
- Up to $115K base salary + bonus
- Medical, dental, and vision benefits with employee contribution
- 401(k) with company match
- PTO package
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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