Office Coordinator/Executive Assistant
About the Role
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Our client, a corporate advisory firm in Manhattan, is looking for a Temp to Perm Office Administrator/Executive Assistant to join their team. This is a hands-on role for someone who likes keeping a busy office running smoothly and doesn’t mind rolling up their sleeves. The role starts as soon as possible. It is in office 5 days a week, from 8:30am to 5:30pm, with occasional remote Mondays and flexibility for overtime as needed. Compensation is up to $85K.
Responsibilities:
- Run day-to-day office operations, including keeping the kitchen, conference rooms, reception and common areas stocked, clean and organized
- Manage supplies, inventory, vendor orders, mail and packages, and handle equipment, maintenance and facilities needs
- Support several Managing Directors with calendars, domestic and international travel, reservations and expense reports
- Coordinate in-office meetings, including conference rooms, guest access, catering and meeting materials
- Work with the firm’s time-tracking system (BigTime), including time entries, engagement setup, and reporting
- Keep internal resources and training documents up to date (Notion)
- Support the marketing team with the firm’s frequent events and business development activities, as well as help manage HubSpot, with expanded coverage as needed by the Marketing Team
- Run occasional errands and take on ad hoc projects as needed
Qualifications:
- 2+ years of corporate administrative, office administration or executive assistant experience
- A “no task too big or small” mentality, and comfort with hands-on office upkeep
- Strong attention to detail, with strong organizational and communication skills
- Flexible and adaptable, and able to support multiple people and shift priorities
- Event coordination experience is a plus
- Experience with HubSpot, BigTime, Notion or similar CRM, time-tracking and knowledge-management tools is a plus
- Willingness to learn
A1479421NY-Temp_1793111027
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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