Floating Administrative Assistant and Catering Coordinator

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Our client is seeking a highly organized and service-oriented Administrative & Catering Coordinator to support day-to-day office operations while coordinating catering and hospitality needs. This position is ideal for someone who enjoys being the go-to person in a busy office, is comfortable juggling multiple priorities, and takes pride in creating a polished experience for employees, clients, and guests.

Responsibilities:

• Provide general administrative support to ensure smooth day-to-day office operations
• Coordinate catering for meetings, events, client visits, and internal functions
• Place and manage catering orders, including confirming delivery times, quantities, dietary restrictions, and special requests
• Set up and break down food, beverages, and meeting spaces before and after events
• Maintain conference rooms, kitchens, common areas, and hospitality spaces to ensure they are organized and fully stocked
• Greet and assist visitors, clients, vendors, and catering partners in a professional and welcoming manner
• Coordinate meeting room reservations and assist with room preparation
• Monitor office, kitchen, beverage, and hospitality supplies and place replenishment orders as needed
• Communicate with restaurants, caterers, building management, and other vendors to coordinate services and resolve issues
• Process invoices, receipts, and expense documentation related to catering and office purchases
• Assist with internal events, employee gatherings, and special office projects
• Provide additional administrative support, including scheduling, document preparation, data entry, correspondence and processing expense reports
• Handle last-minute changes and competing priorities with professionalism and a solutions-oriented approach

Requirements:

• 2+ years of administrative, office coordination, hospitality, catering, or events experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Professional, polished, and service-oriented demeanor
• Ability to manage multiple requests and deadlines in a fast-paced environment
• Strong follow-through and ability to anticipate office and hospitality needs
• Comfortable communicating with employees at all levels as well as external vendors
• Proficiency with Microsoft Outlook, Word, Excel, and Teams preferred
• Ability to work independently while also collaborating effectively with a team

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